Installations (Traps, Bait Stations, Monitoring Stations and POIs)

Traps, Bait Stations Monitoring Stations and POIs (Points of Interest) are all types of installations - the fundamental parts of the Trap.NZ system.

Installations overview

The Traps, Bait Stations, Monitoring Stations and Points of interest sections of your project allow you to view and manage your installations. It displays them visually on a map, and as a table , underneath the map after you've clicked the "Show Results" button on the filter bar. 

You can view the details of an installation by clicking on its icon on the map (and then clicking the link on the popup), or by clicking its Number/Code in the table under the map.

You can also filter installations by line or type, and search for them by their name. 

 

Traps project page

 

Installation fields

Glossary of terms for each field for each installation

Traps

Fields for adding a trap. Required fields are indicated by *

Trap number*: a reference name for this trap (it doesn't actually have to be a number), this is what will be displayed on the map and can be whatever you wish. If you have a lot of numbered traps it is useful to add leading zeros to the number (e.g. T001, T002. etc).  This will allow you to easily sort them numerically by clicking the column header.

Date installed*: defaults to today's date.   This date can be used for maintenance purposes (e.g. you may want to identify traps older than a certain date for replacement).  

Installed by: the name of the person who installed this trap.

Trap type*: select the type of trap from the drop-down list. If your trap type is not listed select "Unspecified" and use the "Trap subtype" field to describe it.

Double trap: check this box if the trap is a double set, or has another trap attached (you can also add supplementary traps later).  

Trap sub type: optionally enter any information such as modifications.

Sensor provider: if this trap has a sensor attached, you can enter the name of the sensor make or provider (E.g. Econode, Encounter Solutions Ltd, MinkPolice, etc.).  When you start typing, the matching provider names will automatically appear.  

Sensor ID: the unique ID of the radio sensor from the provider (this is usually a serial number written on the sensor).

Send meta data about this trap to my sensor provider: Checking this box will provide the trap location and other details to the sensor provider.  This may help them manage their networks.

Trap line: optionally select the line you would like the trap associated with. This can make it easier when recording trap data in the field.

Location*: There are two different ways to place your trap on the map:

Images: you can upload one or images of this trap          

Notes: enter any other information you want to keep with this trap (access, location description, etc.).

Retired: check this box if the trap is no longer used (or moved to a different area). The trap will be removed from most displays but historical data will be retained.

Tags: tags can be used by projects in whichever way is useful - there is no prescribed or suggested use. Some reports and installation views are filterable by the "tag" field. Some projects use them to track experiments or to give them a classification not included in the trap type and so forth.

Bait Stations

Fields for adding a bait station. Required fields are indicated by *

Bait station number/code: your reference for this bait station.  These numbers/codes will be displayed on the map. 

Date Installed:  defaults to today's date.

Installed by: the name of the person who installed this bait station

Type: select the type of bait station from the drop-down list.  If the type is not listed select "other" and use the sub type field to describe it.

Sub type: optionally enter any information such as modifications.

Trap line: select from a list of lines you have set up (default is none). This can be used to filter the bait stations when entering records.  

Location: There are two different ways to place your bait station on the map:

Notes: enter any other information you want to keep with this bait station (access, location description, etc.)

Retired: check this box if the bait station is no longer used (or moved to a different area). The bait station will be removed from most displays but historical data will be retained.

Monitoring Stations

Fields for adding a standard monitoring station. Required fields are indicated by *

Number/code: your reference for this monitoring station.  These numbers/codes will be displayed on the map. 

Monitoring type*: select the Monitoring type from the dropdown list. You can add your own custom Monitoring types in your Project categories section.

Date Installed:  defaults to today's date.

Installed by: the name of the person who installed this monitoring station

Line: select from a list of lines you have set up (default is none). This can be used to filter the monitoring stations when entering records.  

Retired: check this box if the monitoring station is no longer used (or moved to a different area). The monitoring station will be removed from most displays but historical data will be retained.

Location*: There are two different ways to place your monitoring station on the map:

Tags: Add tags to this installation

Notes: Any other information you want to keep with this station (e.g. access, location description, etc.)

Contact details: The contact details of a person associated with this installation (e.g. land owner)

Images: Add images to this installation (e.g. showing location)

 

Points of Interest

Fields for adding a standard point of interest. Required fields are indicated by *

Title: your reference for this point of interest.  This will be displayed on the map. 

POI: select the point of interest type from the dropdown list.

Start date:  defaults to today's date.

End date:  If the POI has a limited period.

Line: optionally select the line you would like the POI associated with. 

Tags: Add tags to this installation

Location*: There are two different ways to place your trap on the map:

Images: you can upload one or images of this trap          

Notes: enter any other information you want to keep with this trap (access, location description, etc.).

 

 

Adding installations

Traps, bait stations, monitoring stations, and points of interest are all managed in roughly the same way. The instructions below describe how to add a new installation to a project.

You can also bulk import multiple traps, bait stationsmonitoring stations, and points of interest from a CSV file. There are help blocks on each of those pages with what column names are required, and what the allowed values are for each field.

Adding traps

  1. From the Trap menu click add a new trap.
  2. Enter the details for the trap (required fields are indicated with an asterix*).
    • Trap number*: a reference name for this trap (it doesn't actually have to be a number), this is what will be displayed on the map and can be whatever you wish. If you have a lot of numbered traps it is useful to add leading zeros to the number (e.g. T001, T002. etc).  This will allow you to easily sort them numerically by clicking the column header.
    • Date installed*: defaults to today's date.   This date can be used for maintenance purposes (e.g. you may want to identify traps older than a certain date for replacement).  
    • Installed by: the name of the person who installed this trap.
    • Trap type*: select the type of trap from the drop-down list. If your trap type is not listed select "Unspecified" and uses the "Trap subtype" field to describe it.
    • Double trap: check this box if the trap is a double set, or has another trap attached (you can also add supplementary traps later).  
    • Trap sub type: optionally enter any information such as modifications.
    • Sensor provider: if this trap has a sensor attached, you can enter the name of the sensor make or provider (E.g. Econode, Encounter Solutions Ltd, MinkPolice, etc.).  When you start typing, the matching provider names will automatically appear.  
      • Sensor ID: the unique ID of the radio sensor from the provider (this is usually a serial number written on the sensor).
      • Send meta data about this trap to my sensor provider: Checking this box will provide the trap location and other details to the sensor provider.  This may help them manage their networks.
    • Trap line: optionally select the line you would like the trap associated with. This can make it easier when recording trap data in the field.
    • Location*: There are two alternative ways to locate your trap on the map:
      • Using the map: Click the • ("Draw a point") tool at the bottom of the map and then click on the map to place a point. Ignore the "Manual coordinates" field and button.
      • Using manual coordinates: Enter latitude and longitude (degrees or decimal) separated by a space or comma in the "Manual coordinates" field. Click "Find using Manual coordinates field" to place a point on the map at the specified coordinates.
    • Images: you can upload one or images of this trap          
    • Notes: enter any other information you want to keep with this trap (access, location description, etc.).
    • Retired: check this box if the trap is no longer used (or moved to a different area). The trap will be removed from most displays but historical data will be retained.

 

Adding bait stations

Fields for adding a bait station. Required fields are indicated by *

  • Bait station number/code: your reference for this bait station.  These numbers/codes will be displayed on the map. 
  • Date Installed:  defaults to today's date.
  • Installed by: the name of the person who installed this bait station
  • Type: select the type of bait station from the drop-down list.  If the type is not listed select "other" and use the sub type field to describe it.
  • Sub type: optionally enter any information such as modifications.
  • Trap line: select from list of lines you have set up (default is none). This can be used to filter the bait stations when entering records.  
  • Location: use the Draw Point tool draw point tool to locate the bait station on the map.  Hold and drag to pan around the map.  Click on + or to zoom in and out. If you have a GPS location you can enter that in the Manual coordinates field and then click the "Find using Manual Coordinates field" to add it to the map.
  • Notes: enter any other information you want to keep with this bait station (access, location description, etc.)
  • Retired: check this box if the bait station is no longer used (or moved to a different area). The bait station will be removed from most displays but historical data will be retained.

Adding Monitoring Stations

Fields for adding a Monitoring station. Required fields are indicated by *

Monitoring Station number/ code*: a reference name for this monitoring station  (it doesn't actually have to be a number), this is what will be displayed on the map and can be whatever you wish. If you have a lot of numbered monitoring stations it is useful to add leading zeros to the number (e.g.M001, M002. etc).  This will allow you to easily sort them numerically by clicking the column header.

Date installed*: defaults to today's date.   This date can be used for maintenance purposes (e.g. you may want to identify monitoring stations older than a certain date for replacement).  

Installed by: the name of the person who installed this monitoring station.

Monitoring station type*: select the type of monitoring station from the drop-down list. If your monitoring station type is not listed you can add another term under the project categories on your project main page.

Trap line: select from a list of lines you have set up (default is none). This can be used to filter the monitoring stations when entering records. 

(Please note: a trapline is a historical term for a route along which a trapper sets traps, your line does not have to include traps)

Retired: check this box if the monitoring station is no longer used (or moved to a different area). The monitoring station will be removed from most displays but historical data will be retained.

 

Adding Points of Interest

Fields for adding a Point of Interest. Required fields are indicated by *

Title*: This is what will be displayed on the map and can be whatever you wish. 

POI Type: There are three main types of Points of interest, hazard, important vegetation, and signage. You can also add your own terms by selecting project categories on the project main page.

Start Date: defaults to today's date. 

End date: In the case of a stream this would be left blank. However, in the case of poison signage, it may have an end date. 

Trap line: select from a list of lines you have set up (default is none). This can be used to filter the monitoring stations when entering records. 

(Please note: a trapline is a historical term for a route along which a trapper sets traps, your line does not have to include traps)

Tags: Add tags to this installation

Adding installation records

In order to add a record to an installation, you need to have the correct permissions

Adding records to a single installation

You can add a record to an installation using the Trap.NZ app. If you wish to add a record using the website:

  1. Select the installation you want to add a record to (from one of your project maps, or the lists of installations in the respective sections of your project).

    • If selecting from a map, click first on the icon for the installation, then click on the link that appears in red font.

  2. The page for that installation will load, showing the installation on a map, some information about it, and a table of records (if any) below the map.
    e.g.
    image-1646001979679.png

  3. Click the green "Add a new (trap/bait station/monitoring) record" button, which will be to the right or below the map, depending on your screen size.
  4. The form to create a record for that installation will load.
    e.g.

    image-1646002101711.png

  5. Enter in the details for this record. The starred fields are mandatory, the other fields are optional.

  6. Click the green "Save" button when you are done.

  7. The page for the updated installation will be displayed, and the record you created will be shown at the top of the table under the map.

Adding records to multiple installations

You can use the Add catches page to quickly update multiple traps, as below. This method allows only one record per installation per day, so if you want to add multiple records on one day to an installation, use a different method. Similar instructions will also work for updating multiple stations.

  1. Set the date for the updates you want to make.
  2. (optional) If you only want to update some installations in your project, you can filter the installations by specifying a line, tags, or trap type
    e.g. only show DOC250 traps on the Southern circuit line

    2024-01-25 10_18_27-Add catches _ Trap.NZ.png

  3. (optional) In the grey box, you can select default record values.
    e.g. all traps caught a rat and were rebaited with cheese

     

    2024-01-25 10_17_52-Add catches _ Trap.NZ.png
  4. Click "Apply" and you will see a table appear showing the traps and default information you specified.

    2024-01-25 10_57_06-Add catches _ Trap.NZ.png

  5. (optional) You can override the default values you set above by editing each installation separately.
    e.g. one of the traps didn't catch anything

    2024-01-25 10_20_35-Add catches _ Trap.NZ.png

  6. (optional) You can deselect the checkbox in the "Save" column of any installation you don't wish to update.
  7. Check all the information is correct, the click the green "Save" button at the bottom of the page when you're done.

2024-01-25 10_20_57-Add catches _ Trap.NZ.png

  1. The rows will turn green to show that the records have been saved for the listed traps.

    2024-01-25 10_24_00-Add catches _ Trap.NZ.png

  2. If you have made a mistake, you can simply change the values of the appropriate record and click "Save" again. You can also delete individual records or edit them to add more details, such as trap condition or notes.

Adding bait station records

You can use the Add bait station data page to quickly add records to multiple bait stations.

  1. Apply a filter to select the bait stations you want to enter records for.  Mostly you will be filtering by line, but you can also select individual bait stations by entering the first characters of the bait station number or code.  By default the filter is set to show active bait stations only - use the dropdown to select retired bait stations.
  2. Set the date and time to be logged with each record you add. You will need to press the Apply date button whenever you change the date.  
  3. For each bait station, put in the appropriate details and press the Save button.

The first time you add a record you will need to fill in all details. Put in 0 for Bait remaining and Bait removed. For subsequent records these details will be inserted automatically based on the previous record.  

For the Active ingredient, Target species, and Formulation fields, a list of predefined values will be displayed once you start typing. Please select values from the list if possible.

Each row in the table shows the last record added (if there are any). You can click the edit button alongside the record to edit the full bait station record. You can edit or delete a record you've just added this way, or you can add notes to the record. The bait station row will turn green when a record has been recently added so that you keep track of where you are up to.

Adding Monitoring station records

You can use the page, Add monitoring station records to quickly add records to multiple monitoring stations.

  1. Apply a filter to select the monitoring stations you want to enter records for.  Mostly you will be filtering by line, but you can also select individual monitoring stations by entering the first characters of the monitoring station number or code.
  2. Set the start and end date to be logged with each record you add. You will need to press the Apply date button whenever you change the date.  
  3. For each monitoring station, put in the appropriate details and press the Save button.

1a.png

  1. Check all the information is correct, then click the green "Save" button at the bottom of the page when you're done.
  2. The rows will turn green to show that the records have been saved for the listed monitoring stations.

2.png

6. The records will now show the changes you have made.

3.png

 

 

 

 

 

 

 

 

Deleting installation records

  1. View all of the relevant installations by going to "Traps", "Bait stations", "Monitoring" or "Point of interest" from the project menu.
  2. Select the installation that you wish to delete records from. You should be able to see the name of the installation, a map of its location, and under the map, all the records associated with it.
  3. Find the record that you wish to delete from the table below the map, and click the red "delete" button at the end of the row.
  4. Click the red "Delete" button on the confirmation page to delete the record. 

 

 

Adding supplementary traps

Note: It is likely that all supplementary traps will be converted to collocated traps in the future as this allows for more flexibilty, so we recommend people create collocated traps, rather than supplementary traps.

A supplementary trap is an additional trap that is part of the same physical set as another trap. It is most commonly used for double trap sets - for example if you are installing a tunnel with two DOC 200 traps inside it. In this case you would add a trap as normal (recording the type, line, location, etc). And then you would add a supplementary trap of the same type to it.  You can then record data (trap checks and catches) separately for each side of the trap.  However, the two traps remain tied together and the information such as line, location, etc., remains the same for both.

When you add a trap via the website, you can specify that it is a double trap, and this will automatically create a supplementary trap of the same type.  It will have the same code with the text "supplementary" appended to it.

Another example is a rat tunnel with a mouse trap included in it.   You can add the mouse trap as a supplementary trap and it will remain linked to that set.

Note: you can't add supplementary traps via the App, but you can add "collocated traps".

To add a supplementary trap:

Select the trap, and then click on the Add a supplementary trap button.

image-1636434711497.png

Required fields are indicated by *

Name*: the trap code or reference for this supplementary trap. This is usually displayed in brackets after the name of the parent trap in listings and reports.

Trap type*: select the trap type from the drop-down list. If the trap type is not listed select "other" and use the Trap sub type field to describe it.

Trap sub type: optionally enter any information, such as modifications.

Editing a single installation

The instructions below describe how to edit a single installation. Installations can also be edited in bulk (e.g. when adding many installations to a line).

To edit a single installation

  1. Select the installation you want to add a record to (from one of your project maps, or the lists of traps/stations in the respective sections of your project). Click on the link that appears in red font, which will load the page for that installation.

  2. Click the "Edit" button under the name of your installation at the top of the page (see screenshot below)
  3. When you've edited the installation, click the green "Save" button at the bottom of the page to save your changes.

image-1634692652918.15.50.png

 

Bulk editing installations

Only users with an "Administrator" role in a project can access these tools.

The instructions below are for bulk editing traps.  The same method can be used to bulk edit stations, just replace the word "trap" with "bait station" or "monitoring station" as needed. 

To bulk edit traps:
  1. Go to the Manage Traps section of your project (If you have more than one project, check that you're in the right one). You can get there via Traps > Manage Traps in your project menu.
  2. (Optional) If you have a lot of traps, you can search for the particular traps that you want to edit using the filter bar. Click the green "Apply filter" button to show the filtered traps.
  3. Select the checkboxes of the traps you want to edit.
  4. Choose an operation from the Operations dropdown menu, then click the "Execute" button.
  5. From here you will be guided to edit the selected traps in whatever way you have selected.
  6. Check your edits and click the green "Confirm" button to save your changes.

For video help, click the youtube link here  https://youtu.be/g4bkmiPNlqs

 

Bulk editing operations include:
  • Add / remove tags
  • Assign / unassign members to traps & stations
  • Delete traps & stations
  • Change trap & station details
  • Date installed
  • Installed by
  • Type
  • Sub type
  • Line
  • Retired
  • Trap sensor provider
  • Send Meta Data about this trap to your sensor provider?
  • Trap notes
  • Move selected traps & stations to another project
  • Remove sensors from traps
  • Retire traps
  • Modify members' sensor notifications subscriptions

Downloading installation data

Installation data (including name, type, location etc.) can be downloaded to a CSV or KML file. CSV files are most commonly used - they can be viewed and edited easily in spreadsheet programs like Excel or Google Sheets. KML files are useful if you want to open the data in ArcGis Explorer or Google Earth. 

Downloading installation record data is a different process.

 

To download installation information:
  1. Navigate to the Traps, Bait Stations, or Monitoring Stations section of your project.
  2. (Optional) Apply any filters using the filter bar (e.g. filter by line). The downloaded file will respect your current filters for that overview page    image-1632273452117.16.30.png
  3. Click the "Show results" button to populate the table below the map.
  4. Scroll down to the bottom of the page and click the "Download CSV" button to download a CSV file, or the "Download KML" button to download a KML file.image-1632280962043.21.25.png
  5. When prompted, select a location on your device to save the file.

Sorting installations

On the TrapsBait Stations, or Monitoring Stations section of your project, you can sort the order in which your installations appear in the table underneath the map (once you've clicked the "Show results" button). Clicking on a column heading will sort them by that column. Click the heading again to reverse the sort order.image-1632283354295.01.44.png

Custom sort order

You can also manually sort the order in which installations are listed in the table.

Please note that with the new trap overview page you will still temporarily have to use the "old view" found under the "traps" heading to gain access to the ability to sort 

old view shreenshot.png

 

  1. Click and hold the handle to the left of its Number/Code to drag it up or down.
  2. When you are done sorting, click the "Update sort order" button at the bottom of the table to save it.image-1632282829269.52.47.png

Sorting all installations in a line

You might want to make the order in which installations are listed on a line match the order in which you check them. If you use the mobile app to enter installation records (recommended), this can make recording data in the field more efficient.

Before you can sort your installations, you need to make sure that you are viewing all the installations for a line. To do this, use the filter options at the top of the page.

  1. Navigate to the TrapsBait Stations, or Monitoring Stations section of your project.
  2. Select the line you want to sort from the "Line" dropdown in the filter bar.
  3. Select "- All -" from the "Items per page" dropdown.
  4. Click "Show results"image-1632282400498.45.07.png
  5. You can now manually sort your installations into whatever order you like. Click the handle to the left of its Number/Code, and drag it up or down
  6. When you are done sorting, click the "Update sort order" button so that your hard work is saved! image-1632282829269.52.47.png

 

Moving installations

See also: Moving installations using the app

In order to move an installation you must have either:
  • been the one who added the installation to the project, or
  • a Manager or Administrator role in the project

Moving an installation that already has records associated with it

If you are physically moving an installation that already has records associated with it, best practice is to “retire” the installation and create a new one in the new location. This keeps old records correctly associated with the old location.
If you wish, you can create the new installation with the same name.
The retired locations can be viewed by setting the "retired" filter in map views and reports.

Moving an installation that has been incorrectly located on the project map

If an installation is incorrectly located on your project map (or you want to adjust the location for another reason):
  1. Select the installation you want to relocate from either a list of installations, or by clicking on it on a map

    Select installation from project map

  2. The page for that installation will load
  3. Click the "Edit" buttonimage-1647902115804.34.57.png
  4. The "Edit installation" page will load
  5. Zoom in on the trap on the map, so that its current location and the location you want to move it to, are both visible.

    Zoom and draw-a-point tools on installation map

  6. Click the "Draw a point" icon on the map
  7. Click on the new location for this installation on the map
  8. A dialog box will appear, asking you to confirm that you want to move the installation's location on the map
  9. Click "OK" to confirm
  10. The map will now show a green square where the installation will be moved to

    Installation map showing new location in green

  11. Click the green "Save" button at the bottom of the page to save your changes
  12. The page for that installation will load, showing the installation at the new location on the map

For video help, click the youtube link here  https://youtu.be/244cp2wbmSk

Moving installations between projects

The instructions below outline how to move traps between projects. The process is basically the same for moving bait stations and monitoring stations, just replace the word "trap" with "bait station" or "monitoring station". You can also move lines and POIs in the same way.

Here is the link to the video instructions https://www.youtube.com/watch?v=IJUXDc0Gmhw

Installations can be moved between projects only by a user who is an administrator of both projects.

Moving traps between projects

  1. From the "My projects" page, select the project you want to move traps away from

  2. Click on the "Traps" section

  3. Click on "Manage traps"

  4. Select the checkboxes for the traps you want to move to another project

  5. Select "Move selected traps to another project" from the dropdown "Operations" menu

  6. Click the "Execute" button

  7. Select the "Target project" (the project you want to move the traps to) from the dropdown menu

  8. Click the "Next" button

  9. Check the list of traps to move, and click "Confirm" to move them to the new project

 

Please note, when you move the installations the lines do not move with them these have to be moved separately. If you import the installations to the new project via a csv file, the records attached to the installations will not transfer to the new project.

Retiring installations

Deleting installations

An installation can only be deleted if there are no records associated with it.

If you wish to delete an installation which has records associated with it, you have two options.  You can either:

If you wish to delete multiple installations at once, you can do this by bulk editing installations.

To delete an installation:
  1. Select the installation you wish to delete (you can do this from your main project page or from the "Traps", "Bait stations" or "Monitoring" sections of your project). You should be able to see the name of the installation, and a map of its location.
  2. Click on the "Edit" button near the top of the page


  3. Scroll down to the bottom of the page and click the red "Delete" button

  4. Click the red "Delete" button on the next page to confirm deletion of this installation.